University of Richmond

Guide to Organization of Annual Faculty Report for Directors

Please note that the job descriptions and responsibilities of faculty holding director positions vary widely. Please use this as a guide. Scholarly publication and similar creative activity are not a requirement of the position; however, you may use appendix B to report such activity if it occurs. This report should be given to your department chair by June 1st or the date determined by your chair. Full reports are due to your department chair by June 1st or the date determined by your chair. The reporting period is from July 1, of the previous year to June 30 of the current year. Please include items that are expected to occur between June 1st and June 30th. Appendix C lists service activities. Do not include activities that are part of your day-to-day duties as everyone serves the University in that context. 

The report should include a preface, and a section commenting on each of teaching, professional development, administrative aspects of the position, and service.

Preparing Report Sections

Preface
A cover page that lists in bulleted form highlights in each of the three areas:  Teaching, Scholarship/Creative Activity, and Service.  In other words, extract from your Appendix or Commentary sections, a short list of your most noteworthy accomplishments for this reporting period (typically no more than five bullets for any area and no one bullet more than a sentence or two).  A suggested format is provided. 

We’d like to see highlights for two reasons.  First, no one knows better than you what your most significant accomplishments were over the past year.  Second, department chairs have often spent time providing these summaries rather than evaluating accomplishments and offering suggestions for further development. The use of highlights should help improve the annual evaluation process. 

Part 1: Comments on teaching, advising, and related activity
Appendix A asks you to provide the basic data concerning your teaching and advising activity. In this section you may wish to discuss particular courses and your assessment of your teaching effectiveness, including any student or peer evaluations. You might talk about what went well and what you are likely to change when the course is offered again.  Similarly, you may want to discuss particular kinds of advising and your assessment of advising effectiveness.  You might want to include any of the following:

  • New pedagogical approaches (indicate degree of success and plans for future use)
  • Teaching-related workshops attended and other teaching-development activities
  • Any supplemental evidence of teaching effectiveness (other than the standard student teaching evaluations)
  • Reflection on advising effectiveness and shortcomings; plans for improving effectiveness; best practices/innovations 

Part 2: Comments on professional development
This section is reserved for descriptions of, and reflections on, your professional development activities whether recently completed, in progress, newly begun, or anticipated. These activities include ones that enable you to remain current in your field, hone existing skills, or develop new skills. This is a good place to talk about your personal goals for the coming year. 

Part 3: Comments on administrative aspects of your position
Summarize your basic administrative or organizational duties, indicating changes, new initiatives, problem areas. Reflect on how some of these responsibilities might be enhanced or done more effectively.

    Part 4: Comments on service
    Please comment on your service activities that are listed in Appendix C so as to put these activities in perspective.  If a committee had an especially active year or you were responsible for a service project that took a great deal of time, please so indicate. 

    Appendix A: Teaching and advising data
    Separate into three categories:  Courses (classroom teaching); "Additional teaching," such as internships, independent study or research, and other types of mentoring or supervision; and Advising.

    1. List courses taught and please include: course number, title, credit hours, number of students and indicate if a new course or significant revision of a previously taught course.
    2. List theses, independent study projects directed including names of students, titles of projects, and dates completed.
    3. List professional recognition for teaching (awards, honors, etc.).
    4. List advising activities, including (a) number of undeclared student advisees, (b) number of major advisees, and (c) other advising such as study abroad, interdisciplinary (indicate number of advisees in each).
    5. List numbers and types of meetings with advisees; preparation or follow-up work (e.g., materials provided, advising syllabus).
    6. Provide, if available, samples of feedback from advisees. 

    Appendix B: (Optional) Scholarship and creative activity: publications, performances, presentations, and exhibits
    Include only scholarly and/or creative work that actually appeared in print or was performed/presented/exhibited during the time period July 1, 2007 to June 30, 2008.  Do not include work in progress or papers and books in press.  Works submitted or in progress should be listed in Section II.  In your listing please use a format standard in your discipline or preferred by your department.  Once you have included any work in Appendix B, it should not appear in any subsequent annual reports. Please indicate any student coauthors with an asterisk after the name of a Richmond undergraduate and two asterisks after the name of a Richmond graduate student.

    1. List papers, addresses, and lectures (titles, places, and dates).
    2. List recitals, exhibits, and stage productions (titles, places, and dates).
    3. List grants applied for and/or new grants received (give date of original application).
    4. List professional recognition for scholarship or creative activity (awards, honors, etc.).

    Appendix C: Service activities

    1. List service to the university including committee assignments, administrative and departmental responsibilities, work with student organizations and groups, and other service-related activity.
    2. List service to professional organizations including offices held.
    3. List service to other local, regional, national, and international groups 

    Appendix D: Updated C.V.
    Because these are required each year, all tenured faculty need only submit an abbreviated version; no more than 2-3 pages. All tenure-track faculty need to submit a full C.V. and an annotated C.V.

    Suggested Format

    PERSONNEL HIGHLIGHTS
    2007-2008 

    Teaching and Advising: 

    • Received extremely high student evaluations; 86% of students “strongly agreed” that the quality of teaching was very good:  88% “strongly agreed” that my courses required them to think critically & analytically. 
    • Received a PETE Summer Grant and developed a new interdisciplinary course. 
    • Mentored two students who received Undergraduate Research Grants; and two others who received two Undergraduate Travel Grants each to present their research at conferences. 
    • Implemented extensively redesigned Biodiversity course that facilitated collaborative learning environment and incorporated extensive use of new information technologies. 
    • Formal advisor to approximately 20 undergraduates who are undeclared or majors, and advisor to 8 students who will study abroad. 

    Scholarship/Creative Activity: 

    • Published two articles in top journals in sub-discipline, one in the Journal of American Musicological Studies and another in Journal of Music Theory 
    • Presented six research papers at conferences, with five student co-authorships. 
    • Invited to serve as Consulting Editor of the leading journal of music theory 
    • Received fellowship from AMS.  Received research grant from Faculty Research Committee. 
    • Gave invited address at National Institute on the Teaching of Music. 

    Service: 

    • Chair of Faculty Research Committee. 
    • Faculty Coordinator of the Arts & Sciences Student Symposium. 
    • Reviewer of numerous manuscripts for journals in my area (13) and grants (two) 
    • Judge for the Metro Richmond Science Fair and the Virginia Junior Academy of Sciences.